Front Office / Executive Officer (Joint) and Executive Assistant Support

Front Office / Executive Officer (Joint) and Executive Assistant Support – At Admiralis Consulting and Security, LLC we understand that support to the leadership is just as critical to enabling the warfighter as support in the operational realm some of the support services we provide consists of:

• Administrative Support: Managing the day-to-day administrative tasks of the executive's office, including scheduling meetings, coordinating travel arrangements, managing correspondence, and maintaining calendars and appointment schedules. They often serve as the primary point of contact for internal and external stakeholders seeking to connect with the executive.

• Communication Management: Handle incoming and outgoing communications on behalf of the executive, including phone calls, emails, and written correspondence. They may draft, review, and edit documents, presentations, and reports, ensuring accuracy, clarity, and adherence to organizational standards.

• Information Management: Organizing and maintaining files, records, and documents related to the executive's work, ensuring that information is easily accessible and well-organized. They may also conduct research, gather data, and compile reports to support the executive in decision-making and strategic planning processes.

• Meeting and Event Coordination: Arranging and coordinating meetings, conferences, and events for the executive, handling logistics such as venue selection, catering, audiovisual setup, and attendee management. They may also prepare meeting agendas, distribute materials, and take minutes during meetings as needed.

• Confidentiality and Discretion: Handling sensitive and confidential information with the utmost discretion and professionalism, maintaining strict confidentiality and adhering to privacy policies and protocols. 

• Project Support: May assist the executive in managing projects and initiatives, coordinating activities, tracking progress, and ensuring deadlines are met. They may also liaise with other team members, departments, or external partners to facilitate collaboration and communication.

• Problem-Solving and Decision Support: Helping the executive navigate challenges and obstacles, providing assistance, information, and resources as needed. They may anticipate potential issues, identify solutions, and offer recommendations to support effective decision-making.